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The main intent of those tutorials is usually to guide frequent users of Microsoft Access throughout the transition of earlier versions on the new 2007 edition. The monumental changes made to your Office interface are as innovative as the switch from Access 1.0/2.0 to Access 95/97. There are many new key features available within Access 2007,
but probably the most obvious and quite a few challenging would be the new ribbon and navigation pane gui. These new factors of the development environment are extremely powerful tools which enable it to enrich your custom database applications in several ways. However, the training curve to adapt towards the new surroundings might appear intimidating to users whorrrre used to your earlier database window and menu/command bars. With the support of an immediate, one to one comparison between Microsoft Access 2003 and Microsoft Access 2007 it needs to be possible to adapt this powerful new edition for future development. Throughout the different tutorials we'll cover topics from program specifications through features added, dropped, or unchanged in addition to demonstrating implementations of subjects discussed. Depending on knowledge with significance of the subject matter some elements will likely be covered in depth then others. Furthermore, we are going to evaluate several known developer practices in deliberation over Micros
For your convenience it is possible to download each tutorial in PDF format zipped so you are able to follow along fitness center on the road without having to be connected towards the internet.
Make likely to keep checking this web site as I find additional time to expand this list of tutorials.
Throughout this tutorial, we are going to introduce many of the most important changes built to Microsoft Access 2007. This will get you comfortable with several of the revolutionary features, which we are going to cover in greater detail later on. Furthermore, you will see about the revolutionary product release line Microsoft has implemented for your Office 2007 edition.
Similar to earlier Office versions, Microsoft implemented several unique methods of distribution for the newest Office 2007 release. According to Microsoft you can find seven editions publicly published excluding the Basic edition, and that is only accessible for OEM O riginal Equipment Manufacturer allocations. As an Access developer, we shall concentrate on only four with the initial seven editions. Comparable to past Office releases the
Small Business, Standard, and Home and Student editions tend not to ship with Access. One new addition on the suites line up will be the
Ultimate edition. Following the instance of Windows Vista, Microsoft has become offering a total Office edition retail package towards the general public. The
and Professional Plus editions are simply available to large businesses by buying a volume license, yet it is now possible,
Ultimate edition. From Microsofts standpoint this latest version is supposed to combine the best of all possible worlds by implementing popular features in the Business Suite as well because Home Edition. Furthermore, greater moderately priced
Table 1.1, that helps you identify the gap of features in Office editions.
Professional edition failed to change from previous releases. However, you can find several additions to your other suites like the integration of OneNote, Groove, and
As usual, it isn't required to purchase an extensive
Office Professional or perhaps a higher suite. Access can be bought separately as being a standalone program or as a possible upgrade on your existing Access software.
It has been produced public the 2007 Access Run-Time as well because the Developer Extensions ADE will be made available no cost. The Access team has finished each of the work on this fabric and you may download them through the Microsoft download page:
who don't have the entire version of Access 2007 attached with their computers.
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The Microsoft Office Access 2007 Developer Extensions allow it to be easy to deploy and manage solutions built using Microsoft Access.
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Installing the ADE add-in will enable further options in the Office button pull down menu see Picture 1.0
Picture 1.0: Additional options after installing the ADE add-in
The tastes changes in the modern Access edition may actually gear towards an enhanced consumer experience with the software program itself. There have been lots of the latest features and improvements of old behaviors, even so the most obvious modifications seem related to your user interface. This is not surprising when you think in regards to the difficulties new users have with older versions of Access. Making the program more approachable yet more efficient appears to be a measure in the appropriate direction for Microsoft and also the future of Access. It is arguable that newer and more effective features might appear unattractive and even useless to current developers, but we must keep planned that not everybody approaching the modern edition has become using past generations of Access versions and other database development tools. Access 2007 does supply the impression on the most intuitive adaptation yet.
Like all 2007 Office programs, Access features a completely renovated graphical user interface. Visually, essentially the most outstanding feature and perhaps essentially the most powerful addition would be the new Ribbon see Picture 1.1.
Instead of hiding commands behind several degrees of menu buttons the Ribbon directly exposes all available tools and functionalities towards the user. Commands are classified within several tabs. Another striking feature from the Ribbon would be the implementation of Galleries. A Gallery displays several unique options typically associated with formatting choices. This eliminates the requirement for various dialog boxes, which obstruct the vista and work flow facing properties of controls, forms or reports. Additionally, these Galleries support a powerful preview capability which will eliminate the constant use in the undo button.
This approach towards the development environment can be quite inviting to new users of Access. However, seasoned developers who had been working with Access for countless years and are used for the old menu will discover the Ribbon challenging. In all probability, it will be important to completely forget old habits and relearn the placement of specific tools and functionalities. Later on, we are going to look for the Ribbon in a lot more detail and dissect it systematically to increase the familiarity with all the new program.
Another new implementation from the overhauled Access 2007 development environment would be the Navigation Pane. Rather than employing a separate database window to group all database objects during previous versions the Navigation Pane is actually an integrated part of the gui. This has the benefit of never losing sight of database objects while implementing them
Picture 1.2: The Access 2007 Navigation Pane with open database objects
Database objects will not likely open on top from the navigation pane and obstruct it, instead appear within a tabbed format right beside it. Of course, this behavior could be altered if your developer prefers overlapping windows. We will take a look at further options and implementations more closely down the line.
Microsoft Access continues its powerful legacy to be one from the easiest development tools for coming of full featured front solutions. This allows the developer to effortlessly create user interfaces through forms and reports, which directly connect to your underlying data. In continuation to maintain this high standard, Access will support a so-called WYSIWYG What You See Is What You Get method of form and report design. This eliminates the necessity to switch between design and form view while looking to implement your solution. It is actually possible to make your forms and reports while being attached to live data to right away see the affects of one's alterations and make sure the results you wish to achieve.
Based about this concept an additional addition on the new interface healthy of a new form of form view was implemented. Access 2007 introduces the split form. This allows the developer to develop a very simple to use form which combines the power of any datasheet having a regular single form for data entry or detailed record view see Picture 1.3.
The datasheet is usually applied at the summit, bottom, right, or left in relation on the single form.
Other new visually appealing addendums to forms or reports include natively supported features like alternating row colors, vertical gridlines or transparent control buttons including text.
As mentioned earlier in this particular tutorial some of the brand new integrations may not be very attracting developers whorrrre knowledgeable in database design procedure and greatest practices. However, Microsoft would like to make its software as approachable as you can and allow everyone to learn from it. Even an agent who has never read about relational databases may now create powerful and fully functional applications. Part on the result in this achievement may be the inclusion of numerous different template applications. Access 2007 is bundled with several completely finished tracking applications. They are pre-made with preset tables, relationships, forms etc. It will not be necessary to switch the templates should they meet the developers needs, but they could be adjusted when needed. The tastes templates can be obtained online from the Microsoft Office website; nevertheless, you will discover numerous samples incorporated with Access itself see Picture 1.4.
In in conjunction with start up support through templates, it is also less of a challenge to create new tables, fields, and relationships. Based on improvements with the datasheet, Access can perform easily creating new fields and automatically assigning correct data types depending on values entered. The datasheet carries a new Add New Field column and that is a placeholder for extra fields. As an example, the developer can just enter a fresh text value so now by eating create a different field of information type text.
Similarly, the advance of relationships between tables continues to be simplified. It is only just a few dragging and dropping an industry from a list to a table and Access will move the developer with the rest with the process.
Seasoned developers does not really take advantage of such features and prefer to produce applications through fliers and business cards like the table design view as well as the relationship window. However, a different improvement on the datasheet must be of enormous importance to developers. The datasheet now supports a totals row which often can perform similar task as being a totals query sum, count, average
There happen to be several other great improvements for the table amount of Access. One of them could be the introduction of two new field data types. One of those two data types is really a multi-value field. Eliminating long workarounds with the implementation of several-to-many relationships this data type easily allows the creation and usage of your multi value list, and that is somewhat expected looking at the given name. Of course, there's no need to implement this new data type, however it could make development easier. The other new data type can perform storing any external file being an attachment within Access itself. Without the unwanted effect of database bloat, it has become possible to require one or many file types to your single table record. If the files usually are not already compressed Access will automatically achieve this for optimal file size management.
A further performance improvement when it comes to database bloat has finally been implemented. Earlier versions of Access just weren't very that can handle specific image files. Some from the formats Access 2007 supports are jpeg, gif and png. These is not going to only be shown correctly transparency, but in addition they can even not cause any negative bloat about the database file. This props up developer in creating much neater, modern looking custom applications.
Additional support to the developer comes inside form of any new native rich text control for memo fields as well as a date picker control. This eliminates the call to include alternative ActiveX controls and ensures fully functional and implementation of applications on different desktops. The new calendar control is automatically put into controls which can be bound to date/time data type fields see Picture 1.6.
The rich text support is applied to memo fields and may be adjusted with the new TextFormat display property. This property enables the developer to simply switch between plain text or rich text formats. The rich text format is according to HTML rather than RTF commands, which props up the communication between Access and SharePoint.
Besides excellent scalability with SharePoint through easy data mapping, workflow support and offline SharePoint list support, Access 2007 integrates another new powerful feature, which is long overdue. It is easier for developers to implement functionalities to permit data collecting from the outside users, who tend not to have direct access for the application. Sending InfoPath or HTML embedded forms in emails easily facilitates the retrieval and integration of outside data, which accustomed to be a longwinded and painful scenario before Access 2007.
A further major integration in Access 2007 would be the fully implemented support of PDF Portable Document Format and Microsofts XPS XML Paper Specification formats. The support of the two electronic paper output formats increases the developer an alternative to effortlessly share formatted data with users or clients, who will not have direct access on the Access application itself. Additionally, it eliminates the requirement to buy 3rd party PDF driver licenses and rehearse lengthy workarounds to export your data. Both the
methods support automation variants with this new export feature. However, before being able make use of either of such formats within Access it is crucial to download and install an add-in or two seperate ones and, which often can all be retrieved free through the Microsoft
see Picture 1.7a and Picture 1.7b.
We will think about the process of activation and implementation of those features in greater detail later on.
A major change regarding Access itself may be made towards the security model. User Level Security ULS do not be supported for the revolutionary ACCDB data format. For some developers this are going to be a shock; however, the majority of you most likely are not surprised with this change. For numerous reasons it continues to be a common practice to implement custom security solutions instead than relying on User Level Security. This mindset is more welcome then ever. The new Access Ribbon and Navigation Pane invite the developer for straightforward implementation of latest custom security models. For backwards capabilities, ULS is still supported for old file formats.
Additional updates to your Access security include new startup evaluations of secure applications, safe Macros which function during a code disabled and secure environment and improved data encryption.
Besides excluding User Level Security support achievable 2007 files, the ACCDB extendable also eliminates the functionality of designing Data Access Pages DAP and utilizing database replication. It continues to be possible make use of Data Access Pages; however, it will require you to make use of an earlier version of Access to make or modify them. The tremendous SharePoint support of Access 2007 or use of Active Server Page technology ASP could possibly be good options for developers who are looking for internet capable solutions.
These include the major changes made in the revolutionary Access version. There are a few other additions and modifications improved mouse wheel behavior or control anchoring, nevertheless they are less earth shattering because earlier mentioned features. Most with the minor alterations are going to be addressed on an when needed basis over the rest with the tutorials. Furthermore, we'll look for the majority from the functionalities in greater detail and step through their possible implementation afterwards, too.
Download Tutorial 02 1, 198 kb zipped
The most of this tutorial will deal with a principal comparison of Microsoft Access 2003 and Microsoft Access 2007. We will think about the similarities and differences within the softwares limitations and have a look at a detailed comparison of Access 2003 menu options and also the Access 2007 graphical user interface. While doing so we are going to start to get more familiar with the modern and challenging development environment, that could also provide a foundation for that next tutorial.
Access 2007 introduces a whole new file format named ACCDB. This data format enables the developer to make use of all the newest features of Access 2007. Most of them were mentioned in tutorial one, but to refresh your memory, some of the are new data types, SharePoint support, or linking with other ACCDB databases. It will not likely be possible make use of these features together with the MDB extendable; however, you'll be able to still use that format within Access 2007. The file migration process is very straight forward, however, you should remember that this will eliminate your skill to open the application form with prior Access versions. Other things to consider are definitely the dropped support of User-Level-Security ULS and Data Access Pages DAP. The Convert command could be found in the main pull-down menu displayed when clicking the round Office button next towards the Quick Access toolbar see Picture 2.1.
Before being able make use of MDB files created in versions before Access 2000 it is vital to either enable or convert these to some 2000 or later formatting. The means of enabling 97 file formats or prior permits you to do data adjustments to Access 2007, yet it is not possible to change the design of any objects. In cases of mixed environments, where conversion in the file into a higher format just isn't an option, design modifications would have to be done inside older Access editions. It is extremely hard to up-convert MDE files making it crucial to have a very backup copy from the original MDB file in the old format.
Visual Basic for Applications VBA references in Access 2007 are handled similarly for the earlier versions. Design changes are required for your references to automatically update towards the new libraries. As usual these new references will never be backward qualified to older Access versions should the file has become opened in earlier Access editions.
The Save As choice is still available and may be found similarly within the main Office button pull-down menu see Picture 2.1. However, this functionality will probably be disabled in the event the created ACCDB file includes prior unsupported, complex data like several of the modern file types.
might help you using the migration process within Access. The
Macro Settings, Document Action Bar Settings, and Privacy Options. To access the
Options button on the Office button pull-down menu see Picture 2.1.
When opening a younger created application with Access 2007 you will never receive many with the security prompts you could possibly or mightn't have gotten accustomed to in Access 2003. To ensure that you functions needless to say in the modern environment you might need allow it. Within the
At startup of files Access 2007 evaluates them for legitimate digital signatures along with their location and either enables or disables the application form. A disabled file continues to be opened, but is not going to allow any code or action queries execution. At any point while observing the opened and disabled project an individual can enable it that has a click of an button using a security warning Document Action Bar below the Ribbon see Picture 2.3.
Accessing the protection Options from your Document Action Bar can tell you a security alert dialog window. Within this dialog you may completely enable the appliance by choosing Enable necessary . and pressing
OK see Picture 2.4. Keep at heart that you must never enable unfamiliar applications if you can't guarantee that no malicious code will likely be executed.
Picture 2.4: Enable Untrusted Content within the Security Alert Dialog
If the file was opened from the inside of a trusted folder location specified inside Trust Center or carries a valid signed VBA project it will likely be completely enabled without the user notifications.
Most on the specifications of Access 2003 continue to be current in the newest 2007 version. The introduction of the modern ACCDB file format didn't influence the typical limitations. The file size limit for ACCDB and MDB files remains 2 Giga Byte without the presence of space necessary for internal system objects. The number of total concurrent users remains set at 255, which does indeed not represent the concurrent user limit. Depending on several unpredictable factors such as the design from the application or network characteristics the limit is a lot lower then stated previously. From personal expertise Access can come upon problems with only twenty or thirty concurrent users. For a whole comparison from the limitations of Microsoft Access 2003 and Microsoft Access 2007 see Table 2.1.
You will notice that there may be little to no modifications from the limitations from Access 2003 to Access 2007. The introduction of the brand new ACCDB data format deals primarily while using functionality of complex data created by the brand new data types. This could be the reason ACCDB files as well as these data types will not be backward capable for the MDB formatting. The two Giga Byte file size limit might disappoint developers who looked forward to your much larger limit. If necessary an excellent alternative to an Access backend could possibly be the SQL Server Express edition. It is completely free on the general public and may handle folders size double the as Access.
We have previously briefly talked in regards to the obvious and major graphical user interface changes of Microsoft Access 2007 in past segments of such tutorials. Let us proceed and get more familiar with the newest Ribbon and Navigation Pane. With the exact help of a principal comparison of menu options of Access 2003 and Access 2007 we are going to build a blueprint for the easier transition between your two versions and generate a basis for your beginning usages of functionalities on the software.
Additionally, you are going to recognize two further options in the newest 2007 main Office pull-down menu. We have discussed the
Save As command inside beginning on this tutorial. In Access 2003 this functionality was meant purely for saving individual database objects. In Access 2007 this menu option also incorporates the Convert Database command which utilized to be within the submenu Database Utilities with the Tools menu option in earlier Access versions. The move on this command on the main Office menu seems additional logical. Save As also includes the modern functionality to avoid wasting an object in PDF Portable Document Format or XPS XML Paper Specification format see Picture 2.1. However, as mentioned earlier on in tutorial one, this involves the installation of additional add-ins, which we shall look at in greater detail later on.
The Manage button may be the other option, which comes with one functionality on the Database Utilities submenu of Access 2003. This would be the new home on the Compact and Repair Database, Back Up Database, and Database Propertiescommands see Picture 2.5.
Picture 2.5: Manage Your Database Options
You might know that two important menu items from the old File main menu are missing from the newest Access 2007 main pull down. The Get External Data and Export options is now able to be found combined in a major tab on the brand new
Ribbon. The briefly mentioned new expansion towards the import functionalities with
SharePoint List support together with collecting data through emails probably have triggered the go on to spread out all possible options to communicate with external data on a whole new separate tab. The External Data tab is the developer all commands associated with importing and exporting within one view instead than working through many menus, submenus, and dialogs see Picture 2.6.
The External Data tab eliminates the need for that export or import dialogs which present the user while using choice of reaching different external data types in Access 2003. In Access 2007 the depreciation these behaviors leads to backward capability trouble for Access 2003 files utilizing them. If your Access 2003 application carries a custom command bar consisting of the Export/Import command or perhaps you implemented the acCmdExport/acCmdImport through the AcComand Class from the RunCommand action anywhere within the job code you'll receive an error within Access 2007. A workaround with this scenario should be to directly specify the export or import together with the provided TransferSpreadSheet, TransferDatabase, TransferText, or OutputTo methods. In the case of your custom command bar approach you possibly can tailor the Ribbon in the likewise manner when converting towards the Access 2007 ACCDB extendable. We will discuss these options further inside the next tutorial.
Furthermore, you could or may not have already recognized the A ccess Options command on the bottom right with the Access 2007 main pull down menu. We will ignore this approach for now, but get back to it down the road within this tutorial. The majority from the features under
Access Options integrate functionalities on the Tools menu of prior Access editions.
Picture 2.7: Clipboard Commands within the Home Ribbon Tab
All group object management commands have already been integrated into the brand new Navigation Pane. Clicking within the pull down button on the very top on the Navigation Pane allows you to simply view and manage all or some database objects either by predefined or custom groups see Picture 2.8.
Picture 2.8: Navigation Pane Grouping Options
The majority on the general View options, which means no database object is open in Design View, refer for the display options from the Database Window in Access 2003. Similarly to some in the Edit menu commands these traits now interact with the newest Navigation Pane. Changing the best way database objects are represented inside the Navigation Pane Details,
Icons, List is usually done by choosing the View By shortcut menu option which appears when executing a right-click for the top pull down button maybe in any white space in the
Picture 2.9: Adjusting the View options in the Navigation Pane
Navigation Pane itself in additional detail down the road and reveal some old, familiar behavior on the Database Window, but also extra features and application options.
When a Form, Report, Table, Query, or Macro object is Design View in Access 2003 the View menu should include further commands through the corresponding Design Toolbars as an example, commands for that different object view options, the objects property dialog, the Forms tab order, the Reports Sorting and Grouping, etc. An additional toolbar appearing while in Design View of Access 2003 Form or Report objects could be the Toolbox, which holds a range of possible controls which could be added for the object itself.
Instead of obtaining separate toolbars and menu options, all from the related object commands are combined within one tab around the Access 2007 Ribbon
see Picture 2.10. Opening a database object in Design View in Access 2007 will disclose several new tabs about the Ribbon. For Form objects two tabs Design and Arrange are categorized as Form Tools. The Design tab provides each developer easy access to your different Form views, all possible formatting options such as the very powerful Conditional Formatting, creating and adding new controls, and also property information
object. This includes options like anchoring and aligning controls, sending controls on the front or on the back, viewing the tab order etc.
If that you are were skeptical about the newest Ribbon you would possibly now commence to recognize the most apparent benefits of grouping all Form design tools within one well structured area, instead of spreading and hiding them behind several menus and submenus.
The commands available about this tab familiar with be underneath the File menu of earlier Access versions. These setup options have invariably been meant solely for Report objects, however, many Access users mistakenly applied these phones Form objects too. Forms really are just intended for interacting while using data stored within the application. However, Reports give anyone flexibility in formatting the information for previewing and printing purposes.
Even though Microsoft Access 2007 makes it easier then ever to switch a table structure at runtime using the help of the brand new Add New Field column visible in Datasheet View, seasoned developers however, will in all probability still utilize Table Design View and build Tables and make new fields within these Tables yourself. The
Design tab in the Table Tools group must be a straight forward along with a somewhat familiar Ribbon component which supports you achieve this.
You might be blown away to hear that Microsoft actually improved the behavior of Macros. The most of developers use Visual Basic for Applications VBA code simply because of its powerful flexibility and also the ability to incorporate error-handling within the application form. Macros will still not replace VBA code which is probably an excellent idea, however they have become an outstanding alternative for users that are unfamiliar with VBA code. Besides the possibility to build so-called safe, embedded Macros which could be executed during a disabled environment and stick to the assigned database object when exported, it is actually also possible to integrate error handling and employ debugging techniques.
While looking at the many database object tools groups you could possibly have recognized that every individual objects tools group and relating Ribbon tabs are color coded in the unique manner. Displaying a Form object in Design View reveals a purple shaded Form Tools group featuring its corresponding purple Design and
Query Tools highlights with all the default Access application blue color. Macro Tools and its particular associated Design tab are colored yellow likewise. This visually appealing distinction between Design Views of database objects sports ths general theme of improving the growth environment esthetics, but may also be helpful when designing and a lot more important many database objects.
The Toolbars command from the Access 2003 View menu won't appear in Access 2007 anymore. As above mentioned it is possible to change the Ribbon to get a user specific experience and we shall look on the details down the line. Using MDB files which are already created in prior Access editions and utilize custom Toolbars will still function in Access 2007 as you expected, but editing these components will need to be done in a younger version.
Furthermore, if necessary you'll be able to customize the Quick Access toolbar with build in Access commands. You can find this feature in the Access Options which could be accessed throughout the main pull down menu appearing when clicking within the Office button from the top-left corner next to your
see Picture 2.1. In the left navigation pane from the
Add button to assign any commands displayed determined by the selection made within the Choose commands from drop down control see Picture 2.16.
Picture 2.16: Customizing the Quick Access Toolbar
The dialog comes with the option to show off the Quick Access toolbar below or over default the Ribbon. The shortcut to see the Quick Access toolbar customization dialog is right-clicking for the toolbar itself. Further options in this short-cut menu are definitely the just mentioned placement on the Quick Access toolbar as well since the minimization from the
Ribbon, that may also be achieved by double left-simply clicking any Ribbon tab.
The tailoring in the this toolbar could be very great for developers who repeatedly utilize the same Access commands on the main Ribbon, but should most likely not be used as being a replacement for custom command bars of earlier Access editions. The Quick Access toolbar is Access specific and isn't tied towards the application itself. Customizing the
Ribbon is a far more appropriate implementation because of this scenario.
In Access 2003 the Insert menu varies similarly on the View menu depending on the general view without having database objects open, a receptive object view, or a physical object in design view. The general options on the Insert menu are available around the Create tab with the Access 2007 Ribbon. For example the command to insert a whole new Module or Class Module might be found inside Macros pull down button from the
Create tab doesn't only consist on the common commands to produce new database objects in the Insert menu use of earlier Access editions, however it also integrates the commands to get started on the corresponding object wizards see Picture 2.17.
The database object wizard options utilized to be part on the old database window which we now know may be replaced by the revolutionary Navigation Pane.
Create tab if you are one point of contact for creating new database objects.
The specific menu commands on the Access 2003 View menu when viewing a thing in design view might be found around the Design tab in the appearing object tools group about the Ribbon inside 2007 version see Picture 2.10 to 2.15.
The Database Tools tab includes the alternative to view the Relationship window, all commands from the Analyze sub menu option Analyze Tables/Performance as well as the Documenter, and also several features from the old Database Utilities sub menu Linked Table Manager, Database Splitter, Switchboard Manager, Upsizing Wizard, and Make ACCDE.
Database Tools Ribbon tab will disclose the Relationship Tools group which features a Design tab holding commands linked to relationship functionalities see Picture 2.19.
Manage and Save As options from the main pull down menu behind the round Office button within the top left corner on the application window see Picture 2.1 and Picture 2.5.
Database Tools Ribbon tab which familiar with be in the Tools main menu item in Access 2003.
Database Tools Ribbon tab also integrates the choice to show the Object Dependency feature, that was introduced in Access 2003 and accustomed to be housed beneath the View main menu item. Assuming which the Name AutoCorrect feature is turned on in the Current Database page with the Access Options dialog
see Picture 2.22 clicking within the
Picture 2.20: Object Dependencies pane
Database Tools tab are password encryption in the application and configuration of add-ins with the Add-In manager.
Access Options dialog, which may be accessed with the Office button pull down next for the Quick Access toolbar see Picture 2.1 or Picture 2.5.
The Popular page with the Access Options dialog enables you to specify global settings regarding your Access installation. Microsoft may have dubbed this area from the Access Options dialog popular given it includes one of the most basic but important settings users might use frequently. Most of such settings familiar with be in the Advanced or General tab from the Options submenu in Access 2003 see Picture 2.21.
As expected you are able to see the default file format will be the 2007 ACCDB formatting. This may be changed towards the MDB extendable, but understand that this would keep you from using any 2007 features like integrating complex data.
The Current Database page reveals many options with the old startup properties dialog which has been evoked from the Startup command from the tools main menu item see Picture 2.22.
You can begin to see the options to specify settings such as Application Title or Icon, the primary form to come up with at application start, hiding the Navigation Pane, disabling Access special keys, compacting on close, along with Name AutoCorrect. The Current Database page integrates further settings in the old Options submenu of earlier Access editions that should look familiar along with new settings that allow you to switch object views in the revolutionary development environment tabbed or overlapping documents.
The Toolbar option group includes the implementation of custom Ribbons, which replaces the custom command bar options in the old startup dialog. You might not accurately what this means. Do not worry relating to this right now; we'll look at this feature in later tutorials and explain exactly how to generate and implement a custom Ribbon.
Navigation Pane together with specify general view settings like revealing hidden or system objects, which utilized to be inside the view tab from the options dialog in prior Access editions.
see Picture 2.24. This is surely an exact replacement on the datasheet tab through the options dialog of Access 2003.
Right-clicking inside of a Form object in datasheet view reveals a shortcut to gain access to the datasheet formatting dialog that allows you to switch display properties with the datasheet at runtime.
The Object Designer page in the Access Options dialog combines all property settings of Table, Query, Form, and Report objects see Picture 2.25. The Options dialog of Access 2003 or prior editions housed these settings on two separate tabs called Tables/Queries and Forms/Reports.
The Proofing page with the Access Options dialog represents the Spelling tab from the Options dialog of prior Access editions. This includes language, dictionary and AutoCorrect options see Picture 2.26.
As in the past versions of Access the AutoCorrect options may not be too useful inside a database application. It definitely does have it's place and benefits in word processing, but sometimes create unexpected results when used in the data entry environment within Access. Besides running in to the risk of storing values which are not the initial intent on the user the feature may cause some performance issues. The decision to implement it or get forced out out is perfectly up to you, the developer. You could be familiar with habits of potential users with the application or can test out different settings in test environments. Keep planned that AutoCorrect is undoubtedly an Office wide shared feature and modifying settings within Access can even result within the same behavior within other Microsoft Office programs like Word or Excel.
The Advanced page from the Access Options dialog combines many settings on the Options dialog of Access 2003. It is here it is possible to specify keyboard behavior, default Find and Replace behavior, confirmation warnings, and international settings like reading direction. Furthermore, the Advanced page includes preferences in the old General and Advanced tabs on the Options dialog as an example using four-digit year formatting, globally predefined printer margins, or record locking see Picture 2.27.
Picture 2.27: Advanced page of Access Options dialog
The Add-ins page functions similarly for the Add-in manager. However, design easily reveals active, inactive, or disabled application level add-ins and also document related add-ins see Picture 2.28. This enables the developer to inspect all add-in related settings within one view, instead of browsing through several menus and dialogs.
see Picture 2.2. As previously mentioned one in the newly implemented security features in the Trust Center will be the capability to assign trusted locations. In Access 2003 one in the only techniques for finding around the insightful security warnings when opening an unsigned application was to switch the Macro Security Level. This was never an advised approach for the problem because in the negative effect of creating a security alarm breach for users. In Access 2007 you possibly can set up trusted locations which often can hold these applications. This will let the launch of custom solutions with no security prompts and invite the applications to perform fully functional with no interventions. Keep planned that digitally signing your projects continues to be the preferred technique of distributing a dependable and secured application. This can either be done from the creation of self-signed certificates or by ordering a certificate from your trusted third-party commercial certificate authority.
The Macro Settings page from the Trust Center dialog enables you to specify what things to do for unsigned documents which aren't housed within any trusted locations see Picture 2.29.
Since Access 2007 allows an individual to communicate with disabled applications it could be a good decision to hold the default setting to disable all macros with notification. If you decide how the database remains safe and secure after inspecting its content it will always be possible to only enable all functionalities with the Document Action Bar within the Ribbon see Picture 2.3 and Picture 2.4.
The Message Bar settings in the Trust Center dialog see Picture 2.30 refer to your Document Action Bar which appears at startup of untrusted applications in Office 2007 and allows anyone to either disable this article within the application form or enable it see Picture 2.3 and Picture 2.4.
It is up to one to decide if and whenever you want your Office installation to connect with content on Microsoft Office Online. One from the advantages of connecting to Microsoft Office Online would be the exposure of extensive support material like help files or templates. We can look at the brand new support system in greater detail when comparing the exact help main menu item of prior Access editions.
Access Options dialog. All options within that page may also be related on the Help main menu item of past Access releases so we shall come back to it on the end on this tutorial.
The User Level Security and Replication menu options on the old tools main menu will not likely exist when using the newest ACCDB formatting; however, opening a MDB file with Access 2007 or creating a fresh database if your MDB extendable is set because default format underneath the Popular page in the
see Picture 2.33 and Picture 2.34.
Picture 2.33: Users and Permissions button with the Administer group
Picture 2.34: Replication Options button on the Administer group
Nevertheless, as mentioned earlier on, the MDB format won't allow that you integrate new Access 2007 features like complex data. Because in the wealth of additional features integrated in Access 2007 it could possibly be beneficial to work with the ACCDB formatting to make the most of them. As mentioned earlier, customizing the Ribbon and Navigation Pane are great alternatives to using User Level Security.
The settings from the window menu use of prior Access editions usually do not appear anywhere with Access 2007 automagically. The reasoning will be the default view setting of database objects. We had already revealed earlier in tutorial one that the brand new development environment supports a tabbed style take a look at opened database objects see Picture 1.2. If you prefer separate overlapping windows as you may be familiar with from all earlier Access versions you may modify the default Tabbed Documents setting with the Current Database page from the Access Options dialog see Picture 2.22. When using the overlapping windows option the Home tab with the Ribbon will house a brand new Window group see Picture 2.35.
Picture 2.36: Window Options with the Window Group tab
The most of commands with the Access 2003 help menu can be found underneath the Recourses page in the Access Options dialog. As illustrated prior to the Access Options dialog may be activated by having a selection around the main Office pull down behind the Office button see Picture 2.1 or Picture 2.5.
The Recourses page permits you to check for Microsoft Office updates, provide feedback from customers, activate and also detect and repair the Office installation, use certain online services or learn more concerning the installation itself see Picture 2.37.
Ribbon or by pressing the F1 keyboard shortcut key. The question mark is often visible constantly no matter what Ribbon tab selection an individual makes.
The Access Help dialog might remind you of an web browser featuring its included navigation buttons to come back, forward, home, refresh or stop a webpage, or print the existing content
Besides easier user navigation the reasoning behind the help gui might be the idea that extensive parts from the Office 2007 help system are available as online content. Office 2007 still ships with local help file content but a large amount of support and templates is usually retrieved from Microsoft Office Online.
You can specify what content you would like to search through by switching the Connection Status from the pull down next on the Search button see Picture 2.38 or by accessing the status throughout the options about the right from the
Picture 2.39: Connection Status on Access Help Status Bar
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